NEDS is an acronym for Nitai Electronic Document Solution.
This system is a solution to filing problems that most companies come across on daily basis. You can create as many documents as you like and retrieve them just as easily regardless of where they were stored.
- It has functionalities such as:
- Network connection
- Multi document selection
- Multi page scanning
- File attachment
- File Import
- Search
- Retrieve
- Edit
- Email
- Export
- Save to Disk or CD
- Full Colour Scanning
- Multiple cabinets supported
- Internal storage of files
- External storage of files
- Full Security
- Administration
- History
- Document log
- User log
- Hotkeys
NEDS allows for the cabinet to be placed on the server and all the other machines in the network to be clients. It also allows for the uploading of the edited data back to the server.
Fig 1 - NEDS homepage
Multi Document Selection: NEDS caters for selecting many documents when adding attachments and it saves all those document in the cabinet concurrently. These documents will be safely saved in cabinet and can be retrieved when needed.
Multi page Scanning/ File Attachment / File Import: There are different ways of adding a document that is supported by
NEDS. You can scan the document in and save it to the cabinet.
NEDS allows for the scanning of a document with a number of pages.
Another way to add a document is by adding it as an attachment and save it to the cabinet. You can also import the document into the system and then save it.
Search / Retrieve: NEDS allows you to describe the document keys and search for the document using those keys. The more keys you use to search for the document the easier it will be to find it. The size if the document will not inconvenience the search or the document being found.
To view the document details all you have to do is to double click on the search results (Document name) and the document will be retrieved.
Fig 2 - Search
Edit: Once you searched and found the document what you do to it will not be a problem because NEDS recognises the changes and will update the original copy to add the changes made.
Email: NEDS's email facility allows you to email the document through Ms Outlook.
Export: NEDS has the facility that allows you to export the document to another location.
Save to Disk / CD: NEDS has a back up facility that allows you to save your cabinet to CD or a disk.
Full Colour Scanning: The scanning option adds an attachment in its original colour.
Fig 3 - Scan
Different cabinets supported: NEDS works with different types of cabinets that are either stored in the server or in the local machine.
NEDS Basic supports the storage of files in a Jet cabinet with in the system.
NEDS Plus supports storage of files both in and out of the system.
NEDS Pro support the storage of files both on the inside, the outside as well as other cabinets, which are supported by the system.
Full Security: Full security of data is in place. System level is when the administrator can access some parts of the system and the other users without proper rights cannot.
The login security, only authorised users can login to
NEDS.
Fig
4 - Role Management
Administration: Only the administrator does some functions, and the other users can use them only if they are assigned rights to do so.
History: NEDS keeps the history of the actions that were performed in the system and the details of the user performing those actions. You can view the history of all the users who logged in as well as the changes they made while logged in. You can also view the history of the documents and the users who made those changes.